Privacy Policy
INTRODUCTION
This Privacy Policy explains what, how and why we collect data from various sources for various groups in the form of a company or an individual. It describes how we process collected data and in doing so, how we comply with our legal obligations to you. We endeavour to maintain the highest level of care in safeguarding and protecting collected data for our clients, candidates, suppliers and staff, and to comply with the General Data Protection Regulations.
This is an ongoing procedure, therefore please note that we will be amending the Privacy Policy from time to time to keep up to date with any future legal / in-house changes that are relevant to data protection and processing.
LAWFULNESS, FAIRNESS AND TRANSPARENCY
WHAT do we collect?
To provide the best bespoke and most competitive service both to our candidates and clients, we rely on the relevant information gathered by all relevant parties. We only collect information that is mandatory for our business and sourced following strict procedures.
Candidate data
Below is a list of data that we may collect for a candidate depending on the relevant circumstances, to ensure that we understand and deliver the best employment search experience.
- Name
- Address
- Contact details (mobile / email / social media)
- Nationality
- Proof of identity and right to work in the UK
- NI number (not for all candidates, mainly for freelancers)
- Employment history
- Education details
- Current remuneration
- Referee details
- Information on your interests and needs regarding future employment, such as your notice period, required remuneration package, choice of industry / company
- Extra / relevant information voluntarily provided by you
- Interview / meetings details (date and time of interview and meeting notes)
- Employment offer details, such as new job title, remuneration, start date etc
- Correspondence between the candidate and Daniel Alexander Recruitment staff relating to a job vacancy, such as emails and other forms of electronic communication, interview notes, other activity events
Client data
To make sure we have a smooth workflow, we aim to ensure that we have at least one main contact for each client organisation. Sometimes, our candidates may also become a client contact.
A list of data that we may collect to deliver the best service experience to our clients (and candidates) is provided below:
- Company name
- Company address (physical and website)
- Company telephone number
- Visit notes (produced by our consultants based on any meetings with client contacts)
- Job descriptions
- Signed Terms & Conditions (between the client company and Daniel Alexander Recruitment)
- Online / printed articles / reports published about the company
- Any newspaper articles or information in the public domain that helps to sell the idea of working for the company to prospective candidates (e.g. reviews, awards entries, CEO biographies etc)
- Accounts payable contact details for invoicing / credit control purposes
- Our contact within a client company:
- Contact name
- Contact job title
- Contact direct telephone
- Contact email address
- Any other notes on the contact that they would like us to remember for business purpose
- Correspondence between the client contact and the Daniel Alexander Recruitment staff relating to a job vacancy, such as emails and interview feedback
Staff data
As part of our internal recruitment process, we also need to collect personal data for our staff. Data that we may collect and store for our staff is listed below:
- Name
- Address
- Date of birth
- Contact details (mobile / email / social media)
- Education details
- Employment history
- Emergency contacts and details of any dependants
- Nationality / citizenship / place of birth and right to work in the UK
- Proof of identity
- Bank account details
- NI number
- Employment start and end date, interview notes
Supplier data
We collect limited data from our suppliers – however, we store some data that is provided by the supplier. Data stored from our suppliers includes:
- Account manager name
- Account manager contact details – email and telephone
- Signed T&C with suppliers
- Main correspondence with supplier in the form of email or letter
Website data
We collect a limited amount data from our website which we then review to create a better website user experience – this enables us to develop an effective digital marketing strategy.
Data that we collect from the website:
- Top keywords searched
- Average length of time spent on the website
- Number of views on various pages of the website
HOW do we collect?
Candidate data
The majority of candidate data is received via CVs sent by the candidates. In addition, Daniel Alexander Recruitment staff will conduct head-hunting assignments and receive advertisement responses via various job-boards. A list of data sources is provided below:
- CV – emailed by candidates who are actively searching for jobs
- CV – emailed by candidates when they apply for a job advertised (on various job boards) by Daniel Alexander Recruitment on behalf of clients
- CV – dropped in by candidate in person
- CV – sourced from an online CV database, such as Reed, Indeed etc
- CV – received as a referral
- Connecting with candidates with relevant experience on various social media platforms, mainly LinkedIn
- Personal references
Client data
Client data is mainly collected through the client directly – sometimes we will conduct online searches for business development purposes. A list of sources for client data is provided below:
- Data provided by clients directly when the client approaches us with job vacancies / relevant queries
- Data collected via business development where a Daniel Alexander Recruitment consultant will get in touch with the client querying employment needs
- Data received and saved for credit control directly via the client
- Data received via third party sources such as online / print publishing, attending industry relevant events, and referrals
Date Into Effect
This Policy is effective as of 25/05/2018 and it may be amended from time to time. You will be notified of any amendments via our website or via email.
Contact Information
Daniel Alexander Recruitment,
3rd Floor,
207 Regent Street,
London,
W1B 3HH
If you have any questions or concerns regarding GDPR, please contact our Support Team at info@darecruitment.co.uk or call us on 0044 208 989 4020